If moving your home is stressful, moving your business is even more so. Although this is an exciting time since moving probably means your business is growing and flourishing, it can also be costly and time-consuming. There are many things to plan for and consider – from packing to updating your contact information. Whether your business is big or small, it will probably experience some downtime during the move. Of course, you want your business relocation to be as smooth and efficient as possible. The key to a seamless relocation is preparing everything ahead of time and making a sound, detailed plan. In this article, we’ve gathered some valuable time and money saving tips for moving your business.
Sort through your inventory and declutter
A list of time and money saving tips for moving your business can’t go without decluttering. Moving to a new location is the perfect time to check your inventory and assess your stock. Go through all of your office items and dispose of those you don’t need anymore. Moving can be an expensive process, and it’s best to avoid paying for transporting things you don’t need. Not only will you save money, but also some packing time. When it comes to items you want to get rid of, consider selling them. That way, you’ll earn some extra money you can then spend on financing your move or buying new equipment for your new office space. If you donate the things you don’t need, you can also get a tax write-off.
Start preparing your move early
Decluttering your current office space is only the first step in preparing for moving your business. Relocating all your furniture, equipment, and supplies, as well as setting up your new office space, will take time. Naturally, you want to be as efficient as possible. For that reason, start planning and packing well ahead of your relocation date.
Give yourself and your employees enough time to finish all moving tasks. It’s up to you to decide whether you want to hire a moving company or execute a DIY move. If you’re planning on hiring professional movers, it’s a good idea to check and compare several companies. Call the one you want a month or two before the relocation date. Also, spare a few minutes to read the guides on databases such as Master Moving Guide. Not only will they provide extra moving tips, but they can help you find the best moving company for your needs.
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Make a good plan for moving your business
Depending on the size of your business, the time you need for preparation can range from several days to several weeks. The moving process will undoubtedly affect your business for a while. A good plan can help you make your relocation as seamless as possible and shorten the inevitable downtime.
Decide on all the things you need to do and create a detailed checklist. Assign the amount of time necessary to perform each task. However, keep in mind no one can foresee potential problems. It would be best to plan for some extra time and money in case of any unexpected circumstances.
Pack everything with care
For starters, gather quality boxes and other packing materials. This is not an area where you want to try and save a few dollars. Although it may be tempting to opt for cheaper packing supplies, don’t forget this might cost you more in the long run. You want all your equipment to be neatly packed and well protected. There are probably many delicate items in your office that can get damaged during the move, so it’s essential that you use quality materials for packing. Here are some helpful tips for packing office items:
- start saving good delivery boxes in months before the move – you can use them later for packing and save some money
- pack items you don’t regularly use well ahead of time
- pack computers and computer monitors separately, so they don’t get damaged – this goes for all other sensitive or fragile pieces of equipment you have
- remove all cables and pack them in ziplock bags – this will ensure they don’t get tangled or lost during the move and will protect the ports and pins from bending
- number and label all the boxes – this will enable you to keep track of all your items as well as find them quickly when you need them
- put some of your office items in storage – renting storage can save you both money and time – prioritize the things you’ll need to set up your business in the new location, and relocate the rest later
- insure all your valuable assets – choose the best insurance coverage for your IT equipment, appliances and furniture to protect your belongings
Update your business information
Moving your business is not only about your office equipment and packing. You’ll also need to update your business contact information and change your utility services and arrangements. Your company’s website will probably be the easiest to update. However, don’t forget to change your company’s stationery such as business cards and letterheads. Also, be sure to edit your contact information in referral directories on the web and notify all your clients and providers.
When it comes to utility services, we are all looking for ways to save money on bills. Use this opportunity to research different providers and their offers. Find service providers that best suit your company’s needs. Don’t be afraid to negotiate the conditions. Many providers will offer some discounts or service upgrades. This research might take a bit of your time, but finding the best deals when it comes to the internet, phone, water, and electricity will help your business save money in the long run.
Have a backup plan and solutions
Last but not least, don’t forget that there is no such thing as a perfect plan. Planning everything will help you a lot in avoiding potential problems. However, even the best strategy can fall short due to unpredictable situations. Try to predict what could go wrong and prepare a backup strategy to help you deal with the issues. Following these time and money saving tips for moving your business will help you relocate with ease and avoid unnecessary downtime.